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Notes about Zoom ​

Outline ​

Enable the following Zoom Webinar settings for Virtual Workshop ​

  • Webinar practice session | Zoom Doc
    • This allows the hosts to configure their Zoom settings before sharing with attendees.
    • When you are ready, click Broadcast to start the webinar and allow attendees to join the webinar.
  • Question & Answer (Q&A) | Zoom Doc
    • Allows for a better experience of attendees asking questions and co-hosts answering them on an individual basis.
    • Once the Webinar has started, allow attendees to see other's questions | See attached screenshot
  • Recording setting to record active speaker, gallery view, and shared screen separately | Zoom Doc
    • By recording the Webinar without participant's faces, we can share the video publicly

Steps to configuring Zoom settings ​

  • See attached video
  1. Visit https://cybozu.zoom.us/webinar/list
  2. Schedule a webinar, or click the title of a webinar that's already scheduled.
    • Click Edit this Webinar.
    • In the Webinar Options section, check the following boxes:
      • Q&A
      • Enable Practice Session
      • Record the Webinar automatically
  3. Visit https://cybozu.zoom.us/profile/setting?tab=recording
    • Under Cloud recording > enable Record active speaker, gallery view, and shared screen separately

Useful shortcuts ​

ShortcutEnglish日本語
Command(⌘)+Shift+PPause or resume recording録音を一時停止または再開する
Command(⌘)+Shift+WSwitch between active speaker view or gallery viewアクティブなスピーカービューまたはギャラリービューを切り替える
Command(⌘)+UDisplay/hide Participants panel参加者パネルの表示/非表示
Command(⌘)+Shift+HShow/hide In-Meeting Chat Panel会議中チャットパネルの表示/非表示
Ctrl+Option+Command+HShow/hide meeting controls会議コントロールの表示/非表示
Command(⌘)+WPrompt to End or Leave Meeting会議を辞める

Full list of shortcuts

Roles in a webinar | Zoom Help ​

  • Host of the webinar is the user who the webinar is scheduled under.
    • Has full permissions to manage the webinar, panelists, and attendees.
  • Alternative Host are users who have the same permissions as a Host.
    • They are assigned ahead of time & can start meetings.
  • Co-hosts share many of the controls that hosts have but cannot start the webinar.
    • The host must assign a co-host and can only be assigned during a meeting, and thus cannot start a meeting.
    • If a host needs someone else to start the webinar --> assign an alternative host.
  • Panelists are full participants in a webinar.
  • Attendees are view-only participants who can be unmuted if the host chooses.
    • Can only interact with the host and the panelists through the Q&A and the chat.

Zoom Meeting vs. Zoom Webinar ​

Here is a rundown of the differences between the two.

For more details, refer to the official Help Doc: Meeting and webinar comparison - Zoom Help Center

TL;DR

  • Webinar's Strength: Simpler interface for attendees, Q&A function, & Post attendee URL
  • Webinar's Weakness: Guests cannot turn on their cameras by default. Need to be promoted...
MeetingWebinar
Use for hosting small to large groupsUse for large events & public broadcasts (50+ attendees)
Sales meetings, training sessionsTown halls, College lecture, Musical events
Free & Paid subscriptionsExtra cost as Paid Add-on

Comparing the features (Differences)

FeatureMeetingWebinar
Participant rolesHost, Co-host, & ParticipantsHost, Co-hosts, Panelist, & Attendees
Audio sharingAll participants can mute/unmute their own audioOnly the Host & panelists can mute/unmute their own audio; Attendees join in listen-only mode; Host can unmute the attendees
Video sharingAll participantsHosts & Panelists Only
CapacityUp to 100 with a free license, up to 1,000 depending on the plan and large meeting add-on.Up to 100-10,000 participants, depending on the license.
Participants listVisible to all participantsVisible to host and panelist
Email remindersN/AIf registration is enabled
ChatIn-meeting Chat; Basic text & file attachmentWebinar chat; ranking, answering, more
Meeting reactions✔N/A
Nonverbal feedback✔Only raise hand
Q&AN/A✔
File transfer✔N/A
Breakout rooms✔N/A
Practice sessionN/A✔
Waiting room✔N/A
Paypal integrationN/A✔

Following are the same & available to both:

Zoom's Waiting Rooms Are Not Very Customizable ​

  • Only a tiny (100 x 100 px) logo can be placed.
    • Customize Waiting Room Screen Shot - zoom-1.png
  • Text description can be added, but it is not clickable (users cannot click or copy a link).
  • Waiting Room | Zoom's Help Doc
  • Waiting Room's Setting:
    • https://cybozu.zoom.us/profile/setting
    • Meeting > Security > Waiting Room

Getting Attendees' Feedback Over Zoom ​

Webinar - Use Post Webinar Survey ​

  • Allows us to redirect normal attendees to our survey website (or any URL) after they leave the Zoom Webinar. (does not work for panelists)
  • Unfortunately, it does not work for Meetings, only for Zoom Webinars.
  • The biggest drawback to Webinar is that only hosts and panelists can share their video (camera feed).
  • We can promote all the attendees to panelists, but it does not go smoothly.
  • ⚠ Post attendee URL is an alternative, but its performance is inconsistent. Many IT blogs recommend using the Post Webinar Survey method.

Meeting - Use Poll ​

Sharing a Video on Zoom - Superior Method ​

  1. Download the video in advance
  2. On Zoom:
    1. Click Share Screen share-screen-button-green.png located in your meeting controls.
    2. Switch to the Advanced tab
    3. Then select Video Video.png
    4. Navigate to and select the video you wish to share, then click Open
    5. The video will now open within Zoom and be visible to attendees!

Zoom Help Doc:

Here is a demo of sharing a video on Zoom:

  • Share_Video_Zoom.gif